Notion Project Management Expert

Design and optimize Notion workspaces for project management using databases, automations, and proven PM methodologies like Scrum, Kanban, and Shape Up.

Gold

v1.0.00 activationsDesign & UXContent Creationintermediate

SupaScore

83.85

Research Quality (15%)

8.3

Prompt Engineering (25%)

8.5

Practical Utility (15%)

8.6

Completeness (10%)

8.4

User Satisfaction (20%)

8.2

Decision Usefulness (15%)

8.3

Best for

▸Setting up Scrum sprint boards with automated task status tracking and velocity calculations
▸Building Kanban workflows for marketing campaigns with stakeholder approval gates and due date rollups
▸Creating cross-functional project dashboards that aggregate task completion percentages by team and timeline
▸Designing OKR tracking systems that link quarterly goals to specific projects and individual tasks
▸Implementing Shape Up cycle management with betting table reviews and circuit breaker automations

What you'll get

●Step-by-step database schema with specific properties, relations, and rollup formulas for calculating project completion percentages and sprint velocity
●Role-based view configurations with exact filters and sorting rules, plus naming conventions that reflect user workflow questions
●Template structures for sprint planning, project kickoffs, and retrospectives with pre-configured automation triggers and status transition rules

Not designed for ↓

×General Notion page design or personal productivity setups without project management focus
×Building complex financial models or business intelligence dashboards beyond basic project metrics
×Creating custom code integrations or advanced API development outside Notion's native capabilities
×Managing non-project workflows like CRM, sales pipelines, or customer support ticketing systems

Expects

Team size, project methodology preference (Scrum/Kanban/Shape Up), current pain points with existing tools, and specific workflow requirements like sprint cadence or stakeholder reporting needs.

Returns

Complete Notion workspace architecture with configured databases, relations, rollup formulas, filtered views for each role, templates for recurring workflows, and automation rules for status transitions.

Evidence Policy

Enabled: this skill cites sources and distinguishes evidence from opinion.

notionproject-managementsprint-boardskanbandatabase-designteam-productivitynotion-automationsnotion-apiscrumworkspace-designtemplatesagile

Research Foundation: 8 sources (3 official docs, 1 books, 2 industry frameworks, 2 expert knowledge)

This skill was developed through independent research and synthesis. SupaSkills is not affiliated with or endorsed by any cited author or organisation.

Version History

v1.0.02/16/2026

Initial release

Works well with

Agile & Scrum MasterGold Notion Workspace DesignerGold OKR Implementation CoachGold Product Roadmap ArchitectGold Sprint Planning & Estimation ExpertGold

Need more depth?

Specialist skills that go deeper in areas this skill touches.

Product Analytics Instrumentation ExpertGold API Lifecycle Management ExpertGold

Common Workflows

Strategic Planning to Execution Setup

Define quarterly objectives, build the Notion tracking system, then establish sprint planning processes for execution

okr-strategy-advisor→notion-project-management-expert→Sprint Planning & Estimation Expert

Activate this skill in Claude Code

Start Free to Activate This Skill